Article by Noel Hines

If you have not already heard of it then here goes. Google Docs is a free way to store your documents online. The easiest way I can explain this is with an example using a Newsletter. A Newsletter is often created and modified by a group of people. The information for a newsletter also comes from a number of places local, nation or even international. Just think of it the number of phone calls and emails back and forth and the attempt to keep all the different pieces of data together, accurate and up to date. You would normally have to have someone organise all of the information into one document and then make changes every time a new bit of information comes to light, not a good position to be in.

So this is where Google Docs steps in, you can upload existing files so you do not need to start a project from scratch. The file formats that are accepted are generally found within an office setup they include DOC, XLS, ODT, ODS, RTF, CSV, PPT, etc. You may create basic documents from scratch of by using a template. You will get all the standard editing features you are familiar with such as altering fonts, adding images, adding tables, comments and bullet lists. You will be up and running in no time. A similar theme from what you are used to offers you toolbar buttons so you can easily modify the common elements you would expect when you work offline.

The beauty of Google Docs is that you get all the above for free and it comes with security and sharing. Your work is online and only in one place it can only be accessed by people who have your permission. Once permission is given then it maybe worked on this can be 2 or more people anywhere in the world.

Try it with a short document and see how good it is and remember it is real-time, online and free.

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